Skip to main content

Permissions

Freeform supports granular access and management permissions for forms, submissions and settings. Simply visit the permissions page for users or user groups (Settings → Users → User Groups) to configure these permissions.

​General

​Access Freeform

Required for users to access Freeform at all.

​Freeform

​Access Submissions

Access to the Submissions list page.

  • Read All Submissions - can view all submissions.
    • Checking this option supercedes all Read Submissions by Form options.
  • Read Submissions by Form - individually set permissions by form.
    • My Form Name - can view submissions for this form.
    • If you'd like to give users access to read only some forms' submissions, check off the ones here. These selections will be overridden by the Read All Submissions checkbox. Manage permissions will also override any Read permissions.
  • Manage All Submissions - can view, edit or delete any submission.
    • Checking this option supercedes all Manage Submissions by Form options and supercedes any Read permissions (above).
  • Manage Submissions by Form - individually set permissions by form.
    • My Form Name - can view, edit or delete submissions for this form. Checking a form supercedes all individal Read permissions (above).
    • If you'd like to give users access to manage only some forms' submissions, check off the ones here. These selections will be overridden by the Manage All Submissions checkbox. Manage permissions will also override any Read permissions.

​Access Forms

Access to the Forms list page.

  • Create New Forms - can create new forms.
    • Any forms created by a user will automatically be given access to manage that particular form if they don't already have Manage All Forms enabled.
  • Delete Forms - can delete forms.
  • Manage All Forms - can edit any and all forms.
    • Checking this option supercedes all form checkboxes below.
  • Manage Forms Individually - individually set permissions by form.
    • My Form Name - can edit this particular form.
    • If you'd like to give users access to only some forms, check off the ones here. These selections will be overridden by the Manage All Forms checkbox.

​Access Email Templates

Access to the Email Templates list page.

  • Manage Email Templates - can create, edit or delete email notification templates.

​Access PDF TemplatesProNew in 5.6+

Access to the PDF Templates list page.

  • Manage PDF Templates - can create, edit or delete PDF templates.

​Access Quick ExportingPro

Access to the Quick Export tool and Export as CSV option in the CP Submissions index page.

Users will need to have access to read or manage any of the forms they wish to export data for.

​Access Export ProfilesPro

Access to the Export Profiles list page and running of exports.

  • Manage Export Profiles - can create, edit or delete export profiles.

​Access Export NotificationsPro

Access to the Export Notifications list page and running of exports.

  • Manage Export Notifications - can create, edit or delete export notifications.

​Access Settings

Can access and update settings area for Freeform as well as access Error Log page.

​Limited UsersProNew in 5.4+

If this permission is applied to the user or user group, their form builder experience will be limited to what is configured in the Limited Users feature settings.

Page Feedback